HealthPort/Datavant Pennsylvania Medical Records Fee Class Action Settlement

Fees & Billing · Claims Open

Current Status

Claims are open. The Court of Common Pleas of Allegheny County, Pennsylvania has preliminarily approved the settlement for settlement purposes only. The final fairness hearing before Judge Alan D. Hertzberg was scheduled for October 16, 2026 at 9:00 AM; as of October 22, 2026, the settlement website had not posted a final approval order or any ruling. Nothing has been paid yet: the notice states that payments follow final approval and the resolution of any appeals, which can take more than a year.

A Proof of Claim must be received by November 30, 2026 — the notice is explicit that a claim counts only when the Settlement Administrator actually receives it, no matter when it was mailed. Class members who want no part of the settlement had to mail a written exclusion request by October 1, 2026. Filing online requires the Notice ID and PIN from the mailed notice, so the first practical step for most people is finding that notice.

What Changed Recently?

A settlement website and claim portal are now live for the HealthPort half of a fee dispute that has been in the Allegheny County court since 2009. The lawsuit claims HealthPort Technologies failed to comply with the version of the Pennsylvania Medical Records Act in force until September 3, 2012, and breached an implied contract by charging requesters the maximum statutory fees instead of its estimated actual and reasonable expenses for locating, retrieving, reproducing and transmitting records.

HealthPort, now Datavant, denies the allegations. Its position, as set out in the notice, is that the Medical Records Act authorized it to charge the statutory rates without regard to actual expenses, that requesters paid voluntarily and with full knowledge of the charges, and that the charges it assessed were in fact based on its own estimated actual and reasonable expenses. Neither side has won: the court has not ruled for the plaintiff or the defendant, and the class has been certified for settlement purposes only.

One point causes real confusion, because two nearly identical settlements are running at the same time in the same courtroom. This case covers charges billed by HealthPort Technologies, LLC, Case No. GD-09-012923. A coordinated case covering charges billed by IOD Incorporated is Case No. GD-09-012922 and has its own notice, its own class list and its own claim portal — see the IOD/Datavant medical records fee settlement for that one. The two companies were competitors until IOD merged into HealthPort at the end of 2015; HealthPort renamed itself Ciox Health in 2016, and Ciox Health became Datavant in 2023, which is why a single company now stands behind both cases. A requester who used both vendors has to file separately in each. A third, unrelated HealthPort case, P.I.T. Retrievals v. HealthPort Technologies, No. GD-13-023729, covers records requested for life and health insurance applications from 2009 to 2026 and has its own deadlines — see the HealthPort underwriting records fee settlement.

Who Qualifies?

The class covers patients, patient representatives and patient designees — including insurance companies and attorneys of any kind, whether prosecuting, defense or plaintiffs' counsel — who were designated by a patient or a patient's agent to obtain medical records, along with others who served a subpoena without being designated by a patient. The request has to have gone to a Pennsylvania healthcare provider or facility, and the requester has to have been charged and to have paid HealthPort Technologies or its subsidiaries the maximum basic, search-and-retrieval and/or reproduction fees set by 42 Pa.C.S. § 6152(a)(2)(i) as that section stood between July 15, 2005 and September 3, 2012, with payment made in that same window.